Diary Manager and Assistant to the Director

This is a great opportunity for an experienced administrator or Diary Manager to play a vital role at the centre of the British Museum, providing the Director with effective and efficient management of his complex diary. You will help prepare materials for the Director's meetings and presentations, lead on the coordination of VIP visits to the BM, and support the Director's office.
With Dr Nicholas Cullinan joining as Director next month with new plans for the Museum, it is an exciting time to join us.
Key areas of responsibility:
Manage and prioritise the Director's complex and busy diary to ensure all deadlines are met.
Schedule and co-ordinate meetings - making all the necessary arrangements including distributing paperwork, preparing refreshments, booking venues and arranging catering.
Manage the Director's invitations, inform colleagues of relevant meetings and produce documents on behalf of the Director, e.g. power-point presentations.
Manage the Director's expenses.
Provide effective support to the Director's Executive Assistant and the Director's Office.
Co-ordinate VIP visits to the Museum, including constructing visit programme including protocol assessment.
Manage a programme of weekly Staff Talks, in consultation with staff across the Museum.
Co-ordinate honours nominations across the Museum.
Support with ad hoc duties as part of the Director's Office., The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a Museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills and experience.
We offer a flexible way of working scheme that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you. For this particular role, we would generally expect the post holder to be site 4 days per week on average.
The Museum adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.
Museum Website: https://bmrecruit.ciphr-irecruit.com//templates/CIPHR/jobdetail_7446.aspx

Educated to A-level standard or equivalent.
IT literate with the ability to use a range of software packages including Microsoft Office.
An understanding of senior diary management.
Good time management and organisational skills.
Excellent communication skills, both orally and in writing, and an ability to work independently, flexibly as part of a team, and with tact and sensitivity.

Founded in 1753, the British Museum's remarkable collection spans over two million years of human history and culture. The Museum is one of the leading visitor attractions and its world-famous collection includes the Rosetta Stone, the Parthenon sculptures, Egyptian mummies, the Admonitions Scroll, and the Amaravati sculptures.
The Museum offers a competitive benefits package including:
Generous annual leave allowance of 25 days (rising to 30 days after 10 years' service) plus 2.5 privilege days and plus bank holidays
Membership of the civil service defined benefit pension scheme (find out here what benefits a civil service pension provides).
Free entry to a wide range of museums and exhibitions
Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections
Interest-free travel, bicycle and rental deposit loans
Professional and personal development opportunities
Employee Assistance Programme
Discounts on food and gift shop purchases
Additional details