Financial Manager / Bookkeeper

Primarily we need someone who can look after the books: raising and paying invoices; managing VAT returns; helping manage forecasting; setting up monthly management reports; overseeing payroll supported by our accountants. We use SAGE alongside our own bespoke systems, but there is scope for this to change.,

• Responsible for preparing timely and accurate monthly management accounts for all departments within the agency and preparing reporting pack for Board.


• Plan and record budgets and forecasts with the department heads.


• Manage and report cashflow.


• Investigate and explain variances between actual financial results and budgeted figures, highlighting reasons for deviations from heads of departments.


• Prepare statutory returns.


• Responsibility for month-end balance sheet reconciliations, accruals and prepayments.


• Cash management and control.


• Preparation of Sage ongoing and for year end for Accountants to process and post annual accounts.


• Prepare monthly payroll for Accountants.


• Contribution to the development of financial systems and reporting across the agency.


Key Tasks and Responsibilities

• Prepare monthly management accounts and reporting pack for Board including P&L, balance sheet, budgets and actuals, KPIs and cashflow forecasting


• Produce monthly budgets and actuals reports liaising with budget holders


• Calculate and process prepayments, accruals and depreciation and other monthly adjustments


• Bank, petty cash, card reconciliations


• Cashflow forecasting Reconcile balance sheet on a monthly basis


• Assist with monthly Payroll (External Payroll)


• Calculate and reconcile management fees and raise invoices to all entities on a monthly basis


• Oversee management of accounts payable and enter detail and code purchase invoices


• Attend to accounts payable queries


• Enhancing current processes and implementation of more robust processes to streamline accounts payable function


• Prepare creditors analysis and prepare bi-weekly and ad-hoc supplier payments


• Process and pay staff expenses


• Check, code and process credit card transactions and post journal


• Prepare OSS report and process return


• Run and reconcile VAT report and submit to HMRC


• Cash Management and Control


• Arrange FX deals


• Preparation of audit working papers and assist with audit enquiries (from Accountant)


• Maintain integrity of nominal codes within accounts system


• Invoicing all as necessary
  
  We're flexible on working patterns - you may want part-time (currently the role is 3.5 days week) or feel you can give more to the role on a full-time basis. Our hybrid working policy allows some WFH, but we do have a strong team ethos so would like to see you in the office too., Previous demonstrable experience working in a similar role


• AAT qualified, or working towards ACCA, ACA or CIMA qualification


• Strong analytical skills and the ability to interpret complex financial data


• Experience of working with multiple currencies


• Detail-oriented with a high degree of accuracy in financial reporting


• Ability to work to strict deadlines and be able to prioritise workload


• Excellent Excel and Microsoft skills
  
  Aura Creative (marketing agency) are a team of 15 who share a relaxed, friendly and creative office environment in a quirky, historic building in Henely. Due to retirement we're recruiting to support on all things financial plus some general office management.