Office Administrator
Sutton McGrath Hartley
Office Administrator
£24000
Sutton McGrath Hartley, Orchard Square, Sheffield
- Full time
- Permanent
- Onsite working
Posted 2 weeks ago, 16 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: c008c49f598d443d8d886f32a526683b
Full Job Description
This is an opportunity to join an expanding Sheffield Accountancy Practice who are looking to recruit an experienced a full time Receptionist / Office Administrator who can provide a seamless, effective and proactive administrative support and coordination service with little supervision. This is a hands-on role so you will need to be a competent individual, looking to serve as a critical part of their existing team with a confident, enthusiastic and can-do attitude.
Duties to include:
Reception
· Greeting clients and assisting with queries
· Making refreshments
· Managing the Meeting room in between meetings
· Answering telephone and facilitate
· Managing email mailboxes
· Deal with incoming and outgoing post and deliveries and download credit to franking machine
· Filing and archiving
· Other reception duties as they arise
Administration
· Provide administration support to the Director and Managers (Accountants)
· Company Secretarial services e.g. confirmation statements, share transfers - Desirable
· Preparing client documentation and correspondence
· Receiving records and signed accounts/tax returns etc. from clients and booking in
· Locating and booking out records for client collection
· Maintaining Stationery, company literature and printer consumables stock and ordering.
· Debt collection to assist Credit Controller
· General admin tasks - typing, photocopying, scanning
· Any other duties as they arise
· Intermediate MS Office skills (specifically Outlook, Word, Excel) - essential
· Ability to touch type - essential
· Debt collection - desirable
· Company secretarial - desirable
· Sage - desirable
· IRIS - desirable
· Previous experience in a similar role or professional practice with a fast-paced environment.
· Excellent client service skills and telephone manner.
· Professional presentation and manner with a friendly and approachable personality
· Excellent communication demonstrating an effective style of communication and collaboration, both verbally and in writing
· Interpersonal skills; the ability to build client relationships with a foundation of trust and responsibility.
· Demonstrates a high level of commitment with flexibility and the ability to work under pressure, effectively managing conflicting priorities and expectations when required.
· The ability to work independently or as part of a small team.
· Organised with strong attention to detail and multi-tasking skills.
· Resilient with a positive, proactive and confident approach.
· A forward-thinking individual who takes a pragmatic approach to resolving situations, using own initiative where appropriate
· Self-motivated and is passionate about what they do and is willing to learn., · ECDL or equivalent
· RSA 2
· NVQ level 2 in Administration,
- GCSE or equivalent (required)
- Office: 5 years (required)
- Administrative experience: 5 years (required)
- English (required)
- Driving Licence (preferred)
The SMH Group is a multi-disciplined professional services company which includes Chartered Accountants, Tax Advisers, Financial Planners and Legal professionals working across eight offices in Sheffield, Chesterfield, Rotherham, Knaresborough and Buxton.
· 23 days holiday plus bank holidays (full time)
Experience:
Language:
Licence/Certification:
· Company Pension
· Close to transport links and shops
· Up to 37.5 hours per week 9am to 5.30pm Monday - Friday
· Comfortable and social environment
Job Types: Full-time, Permanent
Pay: £18,000.00-£24,000.00 per year