School Office Manager

Becklands School is seeking a highly organised and detail-oriented individual to join our team as a School Office Manager. The successful candidate will play a pivotal role in ensuring the efficient operation of the school's administrative functions, with a particular focus on health and safety management. This position requires strong organisational skills, excellent communication abilities, and a proactive approach to problem-solving., Office Administration:

• Oversee day-to-day office operations, including managing correspondence, phone calls, and emails.


• Coordinate and schedule appointments, meetings, and events for the school.


• Oversee maintaining an organised filing system and manage record-keeping.


Health and Safety Management:

• Conduct regular audits of health and safety procedures to ensure compliance with regulations and school policies.


• Collaborate with relevant stakeholders to develop and implement health and safety policies and procedures.


• ensuring health and safety protocols and emergency procedures are followed.


• Investigate and report incidents, accidents, and near misses, and implement corrective actions.


Communication and Coordination:

• Act as a liaison between staff, students, parents, and external stakeholders.


• Coordinate with various departments to ensure effective communication and collaboration.


• Disseminate important information to relevant parties in a timely manner.


Student Records and Enrolment:

• Maintain accurate and up-to-date student records, ensuring compliance with data protection regulations.


• Assist with the enrolment and registration process for new and returning students.


Attendance and Absence Management:

• Monitor and record student attendance.


• Coordinate with teachers and parents to manage student absences and maintain accurate attendance records.


Financial Administration:

• Assist in the preparation and monitoring of the school budget with the finance team.


• Process financial transactions, including invoicing, payments, and petty cash management.


Human Resources Support:

• Assist in the recruitment process by coordinating interviews and maintaining applicant records.


• Support staff with HR-related inquiries and assist in the onboarding process for new employees.


• Oversee the completion of all safer recruitment checks.


• Sickness - Recording absences, completing return to works and monitoring absences.


Events Coordination:

• Coordinate and support school events, meetings, and conferences.


• Liaise with parents, staff, and external partners to ensure the smooth execution of events.


Supervision and Training:

• Provide supervision and guidance to administrative support staff.


• Conduct training sessions for office staff on administrative processes and procedures.


Ad hoc Responsibilities:

• Undertake additional tasks and projects as assigned by the Headteacher to support the overall functioning of the school.


• Coordinate procurement of office supplies and equipment as needed.


• Produce reports


• Run reports from MIS programmes


• Ability to be versatile and support and deliver in classrooms if required.
  
  Previous experience in office management or a related administrative role.


• Knowledge of health and safety regulations and experience in conducting audits.


• Excellent organisational, multitasking, and time-management skills.


• Strong interpersonal and communication skills.


• Proficient in Microsoft Office Suite and other relevant software.


• Ability to work independently and collaboratively in a fast-paced environment.


• Familiarity with the education sector is an advantage.


• Must hold a minimum of Level 2 in Maths and English